Bulk approve, reject, or add comments to posts from an external link
Using this feature, external users, approvers, and clients can efficiently manage multiple posts at once. These bulk actions, including approving, rejecting, and commenting, will only be available when the List View is shared. This simplifies collaboration by enabling easy and fast management of posts directly from the shared link.
Let's explore 👀
In this article:
How to share a list view
- 1
- Navigate to the Planner in ContentStudio.
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- Select two or more posts from the planner, click Share dropdown, and then Share Posts
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- A pop-up window will appear with the following options:
- Title: Add a descriptive title for your shared calendar link.
- Password (Optional): Set a password to restrict access to authorized users only.
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- Once you've added the title and (optionally) the password, click Create.
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- The link will capture your current set of visible posts.
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- Copy and share the generated link with your intended audience.
External user’s view on the shared link
When an external user opens the shared link (List View), he will follow these steps:
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- If a password was set during link creation, user will be prompted to enter the password before accessing the calendar details and click Continue.
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- The default view will be the List view.
Bulk action in the list view
- In List View, users can now select multiple posts and apply bulk actions:
- ✅ Approve: Approved posts display an "Approved" status.
- ❌ Reject: Rejected posts display a "Rejected" status.
- 💬 Comment: Commented posts display a "Commented" status.
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- Click the Bulk Action button after selecting your desired posts to take action.
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- Whatever action is selected, a pop-up will appear. In it, you will enter your comment, full name, and email address and click "approve all," "reject all," or "comment all" (as per your selection).
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- Once done, the action will be applied to all the selected posts.
Note:
Only Scheduled, Draft, In-review, and Missed review posts can be Approved or Rejected; all else can just be commented,
Multi-Select Filters
- You can use the Multi-Select Filter panel to sort posts by:
- ✅ Approved
- ❌ Rejected
- 💬 Commented
- Only posts matching the selected filters will appear in List View.
FAQs
Q1: What actions can external users perform in the shared List View?
A: External users can bulk approve, reject, and comment on posts directly from the shared List View link.
Q2: Are bulk actions available in Calendar View?
A: No, bulk actions are only available when the List View is shared.
Q3: Can external users approve or reject all types of posts?
A: No, only Scheduled, Draft, In-review, and Missed review posts can be approved or rejected. All other posts can only be commented on.
Q4: How can external users filter posts in List View?
A: External users can use the Multi-Select Filter panel to sort posts by Approved, Rejected, or Commented statuses.