How to manage conversations in social inbox?
The Social Inbox in ContentStudio brings all your conversations from Facebook, Instagram, LinkedIn, and Google My Business (GMB) into one place. From private messages to comments and reviews, you can reply without switching platforms. With features like tags, notes, and saved replies, managing interactions becomes faster and more organized. This guide will show you how to efficiently access, respond to, and manage conversations. 🚀
In this article:
- Accessing the social inbox
- Managing private chat (Facebook & Instagram)
- Handling post comments (Facebook, Instagram & LinkedIn)
- Managing GMB reviews
- Applying filters and tags
- Adding user details
- Adding internal notes
- Sending saved reply
- FAQs
Accessing the social inbox
Managing private chats (Facebook & Instagram)
Private chats allow you to communicate directly with users via direct messages.
Handling post comments (Facebook, Instagram, & LinkedIn)
Post comments allow you to engage with users responding to your published content.
Managing Google My Business reviews
Reviews allow businesses to interact with customer feedback on their Google profile.
Applying filters and tags
🔍 Filters
Social Platforms: Choose which platform’s messages you want to view (e.g., Facebook, Instagram, LinkedIn, etc.).
By Platform: When you select a platform like Facebook, a list of connected pages appears. You can check or uncheck individual pages to filter the inbox view.
Purpose of Tags:
– Organize and group similar conversations.
– Mark messages with tags that describe their status, priority, or type of request.
How to Use Them:
– Click on a conversation.
– Look for the "Tags" section on the right side.
– Choose one or more tags from the existing list, or create a new tag by clicking the + icon and then Create.
Adding user details
The Details button provides more context about the person you're talking to, helping you better understand and manage the interaction. You can add the following information about the person:
- Description
- Location
- Phone
- Job title
- Company
How to Use It
Adding internal notes
You can add notes about the person or interaction only visible to your team (not the customer).
How to Use It
Sending saved reply
The Saved Reply feature allows you to create and reuse message templates for quick, consistent responses in the Inbox. Instead of typing the same response repeatedly, you can save commonly used replies and insert them into any conversation with just a click.
How to Use It
FAQs
Q1: Can I track who responded to a conversation?
A: Yes, each response is logged with the team member’s name.
Q2: Can I delete a shared link or conversation history?
A: Conversations cannot be deleted, but you can disable shared links or mark them as Done.
Q3: Why don’t I see private chats for LinkedIn and GMB?
A: LinkedIn only supports post comments, and GMB only supports reviews. Private chats are only for Facebook and Instagram.
Q4: Can I assign a conversation to a teammate?
A: Yes, use the Assign option to delegate the conversation.
Q5: Can I tag conversations for organization?
A: Yes, tags can be added to label and group conversations.